DelegateHQ — Stop Doing Everything. Start Delegating.
Dedicated VA Matching — Worldwide

Your time is
too valuable to
do it all.

We match business owners worldwide with a dedicated, pre-vetted virtual assistant in 7 days — fully trained in your tools, plugged into your workflow, and ready from day one.

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No commitment — your free VA match guide is sent instantly.
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Your free VA Match Guide is on its way. We'll follow up within 24 hours with hand-picked candidates matched to your business.
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Works with Notion HubSpot ClickUp Canva Slack Xero
Matched in 7 DaysPre-Vetted VAsFree Replacement GuaranteeTrained in Your ToolsDedicated 1-to-1 PlacementMonth-to-MonthZero Guesswork Matched in 7 DaysPre-Vetted VAsFree Replacement GuaranteeTrained in Your ToolsDedicated 1-to-1 PlacementMonth-to-MonthZero Guesswork
Team collaborating
Who We Are

Every VA placed
with intention.

DelegateHQ was built for service business owners who are tired of doing low-value tasks that keep them from the work only they can do. We find, vet, and place dedicated VAs — matched to your exact niche, your tools, and your working style, no matter where in the world you operate.

  • Every VA is individually interviewed, skills-tested, and background-checked before placement
  • We match by industry — not just job description — so your VA hits the ground running from day one
  • Our client success team stays involved with 30-day check-ins and free rematching if needed
  • We serve gym owners, coaches, consultants, practitioners, and professionals globally
7
Days to your first VA
30
Day replacement guarantee
1-to-1
Dedicated match, not a pool
$0
Cost to rematch if it's not right
"Founders who delegate grow 3x faster than those who don't."
The single most leveraged decision you can make for your business
The Process

From overwhelmed to fully supported

Four steps stand between you and a VA who already knows your business, tools, and rhythm.

01
Tell Us About Your Business
A quick intake covering your niche, tools, timezone, and the tasks eating most of your week.
02
We Hand-Pick Your Match
Our team searches our vetted VA pool and selects candidates based on your niche, not just your task list.
03
Meet Your Candidates
Review profiles, hop on a quick intro call, and choose the VA you feel most confident handing the keys to.
04
Start Delegating
Your VA is onboarded into your tools within 7 days. We check in at 30 days — and guarantee the fit.
Who We Serve

Built for service-based business owners

We specialize in niche-specific matching — because a gym owner needs totally different support than a real estate agent, wherever they're based in the world.

Gym owner
01
Gym & Fitness Owners
Keep members engaged, classes full, and your social feed active — without spending coaching hours on admin.
Member managementClass schedulingSocial content
Learn more
Business coach
02
Business & Life Coaches
Focus on your clients. Let your VA run the calendar, follow up on leads, and keep your content engine moving.
Calendar managementLead follow-upContent repurposing
Learn more
Health practitioner
03
Health Practitioners
Run a smoother practice with a VA managing appointments, patient reminders, billing admin, and inbox zero.
Appointment bookingPatient remindersBilling admin
Learn more
Consultant
04
Consultants & Freelancers
Stop doing low-value tasks. Delegate proposals, research, and CRM updates so you can bill at your highest rate.
Proposal writingResearchCRM updates
Learn more
Real estate
05
Real Estate Professionals
From listing coordination to lead nurturing, your VA keeps the pipeline moving while you're out closing.
Listing coordinationLead follow-upMarketing support
Learn more
Small business
06
Other Small Businesses
Running something different? If you're service-based with recurring tasks, there's a VA matched for you.
Custom matchingFlexible scopeAny niche
Learn more
VA at work
20+
Hours freed up per week on average
What Gets Done

Your VA handles the rest.

The tasks below are what's eating your best hours every week. Hand them off on day one — your VA is already trained.

Admin
  • Inbox zero & email triage
  • Calendar & scheduling
  • CRM data entry
  • Document formatting
  • Travel coordination
  • Internal reporting
Marketing
  • Social scheduling
  • Content repurposing
  • Canva graphics
  • Newsletter management
  • Market research
  • Blog formatting
Client Ops
  • Lead follow-up
  • Client onboarding
  • Proposals & contracts
  • Customer support
  • Invoicing & billing
  • Feedback collection
Operations
  • SOP documentation
  • Project management
  • Vendor coordination
  • Reporting & analytics
  • Tool management
  • Process improvement
Client Stories

Real results. Real founders.

★★★★★
"Within the first week my VA had cleared two months of inbox backlog and built a system I never would have touched myself. I genuinely don't know how I ran my business before DelegateHQ."
SL
Sarah L.
Business Coach · Austin, TX
★★★★★
"I was skeptical about hiring remotely but the match was perfect. She already knew ClickUp and had our entire client process figured out by end of week one. We haven't looked back."
MR
Marcus R.
Gym Owner · Denver, CO
★★★★★
"The 30-day guarantee gave me the confidence to commit. Eight months later my VA handles everything from Canva to client follow-ups. Best business decision I've made this year."
JT
Jennifer T.
Health Practitioner · Seattle, WA
The best operators in the world don't do it alone.
Every top-performing business owner has a team behind them — yours starts here.
Meet The Team

The people behind every placement

We're not a platform or a job board. We're a hands-on matching team that stays invested in your outcome long after day one.

Photo coming soon
Xxxx Xxxx
Founder & CEO
Xxxx Xxxx
Vinnz Wong
Vinnz Wong
Human Resource Manager
Vinnz leads our human resources function, ensuring we attract, hire, and retain top talent that drives our company forward.
Cha Sumayang
Cha Sumayang
Operations Manager
Cha has over 13 years of experience with a strong background in operations, sales, and team leadership across high-performing teams.
Photo coming soon
Xxxx Xxxx
Founder & CEO
Xxxx Xxxx
Christian Jade Bautista
Christian Jade Bautista
Chief Information Officer
Christian oversees the company's digital infrastructure, website development, and leads digital marketing initiatives to drive growth.
Our Promise

If it's not right,
we fix it. Free.

If your VA isn't the right fit within the first 30 days, we'll rematch you at absolutely no extra cost. No questions asked. We stand behind every placement we make.

30
Day Guarantee
Free rematch. No exceptions.
Get Started

Ready to stop
doing it all?

Book a free discovery call and walk away knowing exactly what role your VA will own from day one.

Book Your Free Call

Or email us directly: [email protected]